AI & Document Processing
Custom AI systems that read, classify, and extract data from your documents, so your team can stop doing it by hand.
The Problem
Your team is manually reading, sorting, and entering data from documents that a machine could process in seconds. Invoices, purchase orders, inventory reports, contracts. They arrive by email, get opened one by one, and their contents get typed into another system.
This is slow, error-prone, and more expensive than most businesses realize. Every hour spent on manual data entry is an hour not spent on work that actually grows the business.
Modern AI can read documents, understand their structure, extract the data you need, and route it to the right place, with human oversight where it matters.
What We Build
Document Parsing
Automatically extract structured data from invoices, purchase orders, receipts, and other business documents. Replaces the manual data entry your team does from PDFs and scanned files.
Intelligent Data Extraction
AI that understands context, not just layout. Extract line items, totals, vendor information, dates, and custom fields, even from documents with inconsistent formatting.
Automated Classification
Sort and route incoming documents automatically. Invoices go to accounts payable. Purchase orders go to inventory. Contracts go to the right project folder. No manual sorting required.
System Integration
Extracted data flows directly into the systems you already use, whether that's NetSuite, QuickBooks, your ERP, or your CRM. It eliminates the copy-pasting and export/import cycles your team deals with now.
How It Works
We combine multiple AI technologies to build document processing systems that are accurate, reliable, and transparent:
- OCR (Optical Character Recognition) converts scanned documents and images into machine-readable text
- Large Language Models (LLMs) understand document structure and context to extract the right data, even from messy or inconsistent formats
- Structured Data Extraction turns unstructured document content into clean, validated data ready for your systems
- API Integrations connect directly to your existing tools so extracted data flows where it needs to go automatically
Every system we build includes human review checkpoints. The AI does the heavy lifting, but your team has final say before anything hits your production systems. This gives you the speed of automation with the confidence of human oversight.
Real Example: Fox River Associates
We built an AI document processing system for Fox River Associates, a specialty paper distributor, to automate invoice and inventory document processing that was previously done entirely by hand.
Invoices and inventory documents arrive by email, get parsed by AI, and are staged for human review. The team reviews and approves extracted data before it flows into NetSuite. This eliminated hours of manual data entry every week while keeping full control over what enters the system.
Result: 10+ hours saved every week. Fewer errors. Faster processing.
Read the full Fox River case study →Common Use Cases
- Accounts Payable Automation. Parse vendor invoices, extract line items and totals, stage for approval, push to your accounting system.
- Inventory Document Processing. Read packing slips, receiving documents, and inventory reports. Match against purchase orders automatically.
- Contract Data Extraction. Pull key terms, dates, and obligations from contracts and organize them in a searchable system.
- Email Attachment Processing. Automatically detect, classify, and process documents arriving by email without any manual sorting.
- Compliance & Audit Documentation. Organize and extract data from regulatory documents, inspection reports, and compliance filings.
Stop Processing Documents by Hand
Book a free intro call and we'll walk through your document workflows together. We'll tell you exactly where AI can help and where it can't.
Or email us: hello@scottstreet.co